PPM London

23 July 2025

Planned preventative maintenance (PPM) is a proactive approach to ensuring buildings remain in optimal condition. Rather than being reactive and conducting extensive repairs when issues emerge, PPM enables you to plan maintenance in advance, thus minimising cost, disruption and downtime.

What Is PPM?

PPM refers to a schedule of maintenance that is designed to keep your property in optimal condition and to highlight potential issues at the earliest possible opportunity. By doing so, PPM enables you to plan any remedial works well in advance, which generally limits the scope of the required work and drastically reduces associated costs. 

Planned preventative maintenance is widely used for both commercial and residential buildings and it’s an advisable option for all types of properties. From single-family homes to multi-occupancy leaseholds and sprawling commercial complexes, PPM can simplify and streamline the maintenance of the building to improve safety, functionality and performance.

PPM Benefits

Planned preventative maintenance offers a wide variety of benefits to property owners, tenants, developers, investors and the wider community, including:

Limited Disruption

Unexpected repair works can cause a considerable amount of disruption and may mean that the building is non-functional or inhabitable for quite some time. If you need to temporarily move to a different address following an extensive leak at your home, for example, you may face upheaval and stress as your day-to-day life is disrupted. Similarly, commercial premises can be forced to suspend operations when urgent, reactive maintenance or repair works are required, which inevitably leads to unnecessary disruption.

In contrast, PPM allows works to be planned in advance to minimise any impact on owners, occupiers, tenants, customers or the wider community. What’s more – a professionally drafted PPM scheduled reduces the likelihood of extensive remedial works being needed, thus further limiting potential disruption.

Increased Energy Efficiency

Buildings can often ‘leak’ energy if they aren’t properly maintained, which increases your carbon footprint and means you’ll spend more on energy-related costs. If a property isn’t well-insulated or has issues with mould and damp, for example, you’re likely to spend a significant amount heating it. With a regular PPM schedule, you can ensure these types of issues are identified and resolved quickly to maximise energy efficiency and make your property more sustainable.

Reduced Costs

When you adhere to an established PPM schedule, you can forecast exactly when maintenance work will be required and set your budget accordingly. As potential issues are identified and remedied quickly, they can be resolved before costly works are required, which will limit your expenditure and minimise associated costs.

Furthermore, increasing energy efficiency via PPM can reduce energy costs and ensure the building is less cost-intensive to run. Relatively simple steps, like checking insulation is in good condition and preventing air leaks, can improve the property’s energy efficiency and make it more sustainable while reducing energy-related costs.

Asset Management

Whether you’re a residential homeowner or a commercial property investor, you’ll want to ensure that your asset is being properly managed and maintained. Allowing it to fall into a state of disrepair will inevitably lessen its value, which is why PPM is such an integral part of asset management. By undertaking regular maintenance, you can retain the asset’s value and reduce the risk of unexpected financial losses.

PPM for Homeowners

If you’re a homeowner and you want to protect your property from damage or deterioration, an expertly drafted PPM schedule can help you to ensure that critical maintenance tasks are completed in a timely manner. From checking the roof and guttering for leaks to routine inspections of safety equipment, such as smoke alarms and carbon monoxide detectors, planned preventative maintenance can streamline and simplify your home management.

To find out more about PPM or to access a professional PPM schedule, contact TCL Chartered Surveyors now on 020 3176 0029, email us at info@tcl-surveyors.co.uk or send us a message here.